Matching Gift Program
by Lois Plett
Matching Gift Program Guidelines
Eligible Donors
- Regular domestic employees (paid in U.S. dollars) of ConocoPhillips, or its U.S. subsidiaries in which the company ownership is at least 50 percent.
- Directors
- ConocoPhillips retirees (includes Conoco and Phillips retirees prior to the merger)
- Retired directors
Note: Retiree definition under the Matching Gift Program is age 50 and up in the calendar year when employment ends.
Eligible Recipients
- Most charitable organizations with tax-exempt status (U.S. Internal Revenue Code, Section 501(c)(3))
- Political subdivisions (e.g., cities, counties, states, school districts, police/fire departments, etc.)
- Accredited educational institutions that operate under a 501(c)(3)
Matching Rates
- Employees and directors are matched $1 for $1 to an annual maximum match of $15,000.
- Retired employees and retired directors are matched $1 for $1 to an annual maximum match of $7,500.
If an individual's gift(s) exceeds the maximum match amount, the gifts will be matched up to the annual maximum in date-of-gift order within the quarterly match.
Match Qualifications ($50.00 minimum contribution)
- Cash. Gifts made from the eligible donor's personal or joint account, or credit card account.
- Marketable securities
Guidelines on Ineligible Gifts
- Any contribution that results in a personal benefit or privilege to the donor, the donor's family or anyone designated by the donor, i.e., admission tickets, entry fees, subscriptions, membership fees, etc.
- Gifts to organizations that do not comply with the USA Patriot Act
- Gifts to sectarian religious organizations, i.e., churches
- Gifts to private foundations and/or personal trusts
- Gifts to athletics: funds, foundations, facilities or scholarships
- Gifts to political or fraternal organizations
- Deferred gifts (e.g. charitable remainder trusts or annuity trusts)
- Gifts of real estate, personal property or in-kind contributions
- Gifts made from business accounts, a spouse's individual account or a separate foundation (unless solely funded by the eligible participant)
- Accumulated or pooled monies raised by a group of donors and submitted by one donor
- ConocoPhillips reserves the right not to match donations to organizations that might represent a conflict of interest with ConocoPhillips' business interests or its reputation or relationship with others
Payout Schedule
Gifts are matched on a quarterly basis. See below for the dates.
| Contribution Made | Forms and Documentation Receipt Deadline |
Gifts Matched by |
| 01/01 - 03/31 | 04/30 | 06/15 |
| 04/01 - 06/30 | 07/31 | 09/15 |
| 07/01 - 09/30 | 10/31 | 12/15 |
| 10/01 - 12/31 | 01/31 (of next year) |
03/15 (of next year) |
Gift confirmation for gifts made in the calendar year (Jan. 1 through Dec. 31) must be received from the eligible organization by Jan. 31 of the following year to qualify for a match.
Other Administrative Conditions
ConocoPhillips may modify, suspend or terminate the Matching Gift Program at any time. The interpretation, application and administration of the plan shall be determined by the management of corporate contributions, whose decision shall be final.
