BOARD AGENDA
TITLE VI PARENT COMMITTEE MEETING & PUBLIC HEARING MEETING CANEY VALLEY SCHOOL
MONDAY APRIL 29, 2024
5:30pm
PUBLIC HEARING MEETING AGENDA
I. Call to order
II. Identify Parent Committee Members Present & Role:
1. (Parent/Chair):
2. (Parent):
3. (Parent):
4. (Parent):
5. (Teacher):
6. (High School Student):
III. Project Director identifies Consortium Member Districts (Anderson, Avant, Bowring, Caney Valley, Newkirk, Shidler, McCord, Osage Hills, and Wynona) Osage Hills is the Lead LEA & Osage County Interlocal manages the formula grant.
IV. Identify CANEY VALLEY Title VI staff and their roles.
V. Review of grant goal- The purpose of Indian Education is to provide an education program that will enable all identified and eligible Indian students to attain increased academic success, gain additional skills in technology, & basic academic skills.
VI. Student Count & Allocation for SY 23-24 286 students $60,397.13 Describe expenditures for SY 23-24
Student Count submitted in Part I of Application for SY 24-25 is _291 VII. Progress made on objectives
VIII. Discuss By- Laws & approve addition of Wynona
IX. Public Questions & Answer opportunity
X. Discuss academic performance of Title VI students
XI. Discussion of needs survey (if applicable)
XII. Discussion of academic, cultural, native language activities, (if applicable) XIII. Adjourn Meeting
RECONVENE FOR PARENT COMMITTEE MEETING IMMEDIATELY AFTER: I. Call to Order
II. Discuss plans for 2024-25 allocation and content of the Part 2 application III. Vote to Approve the 2024-25 Application
IV. Adjournment
Caney Valley Public School
Independent School District No. 18
Washington County
Post Office Box 410
Ramona, Oklahoma 74061-0410
As required by Section 311, Title 25 of the Oklahoma Statutes, notice is hereby given that the Caney Valley Public School Board of Education of Independent School District No. 18, Washington County, Oklahoma, will hold a SPECIAL meeting on APRIL 9, 2024, at 6:30 o’clock p.m., at the Administration Building, in the Caney Valley Board Room, Ramona Campus, 620 Wyandotte Avenue, Ramona, Oklahoma.
BOARD OF EDUCATION
AGENDA
1. Call to Order – Sue P. Woods, President
2. Invocation and Pledge of Allegiance
3. Roll Call
4. Standing Resolutions
RESOLVED, upon the recommendation of the Superintendent of Schools, Standing Resolutions numbered 4.A through 4.E be APPROVED as presented, effective April 9, 2024.
4.A Minutes of Previous Meetings
a. Regular Meeting - March 4, 2024
4.B Approval of Account of Activity Funds
4.C Schedule of Bills Encumbrance List FY 24
a. General Fund #209-223, $54,221.35
b. Building Fund #77-80, $106,000.00
c. Lunch Fund #19-21, $106.40
d. Building Bond Fund N/A
4.D Payroll Encumbrances FY24
a. General Fund #70246-70248, $23,516.75
b. Building Fund N/A
4.E Activity Sub Account Amended Budget and Fundraiser
-
Jr/Sr
-
Baseball/Softball
5. Superintendent’s Report
-
Construction Update
-
Financial Update
-
Student Update
-
Staff Update
6. 2024-2025 Hiring of Principals
6.A Proposed executive session per O.S. Title 25-307 (B)(1) to discuss the continued employment of the following for the 2024-2025 school year;
-
High School Principal Travis Lashbrook,
-
Middle School Principal Kane Jackson
-
Elementary Principal Kelli Longan
-
Elementary Assistant Principal Shayne Cramer
6.B Consideration and vote to go into executive per O.S. Title 25-307 (B)(1) session to discuss the continued employment of the aforementioned.
6.C Vote to acknowledge return to open session.
6.D Executive session minutes compliance report.
6.E Board to consider and take possible action to continue the employment for the 2024-2025 school year as follows;
-
Travis Lashbrook, High School Principal
-
Kane Jackson, Middle School Principal
-
Kelli Longan, Elementary School Principal
-
Shayne Cramer, Elementary Assistant School Principal
7. 2023-2024 Personnel Contracts
7.A As provided in Title 25 Section 307 (B)(109) an executive session is proposed to discuss the following extra duty personnel contracts as presented;
1. Deric Longan
7.B Board to consider and take possible action to convene in executive session.
7.C Board to consider and take possible action to return to open session.
7.D Execute session minutes compliance announcement.
7.E Board to consider and take possible action regarding the extra duty personnel contracts as presented;
1. Deric Longan
8. 2023-2024 Auditor
8.A Board to consider and take possible action to Contract for Audit of Caney Valley Public Schools 2023-2024 school year the following services;
-
Preparing the 2023-2024 Financial Statements
-
Estimate of Needs
-
Publication Sheet
9. Caney Valley Schools Student Capacity
9.A Board to consider and take possible action to set student enrollment numbers and student transfer capacity as presented.
10. 2023-2024 Calendar, Days to Hours
10.A Board to consider and take possible action regarding the amended Day to Hours worksheet for the purposes of accreditation as presented.
11. Graduation Requirements, Policy EIED
11.A Board to consider and take possible action regarding the amended Graduation Requirements policy EIED as presented.
12. Transfer of Funds
12.A Board to consider and take possible action to move the following to general fund;
-
From Building Bond Fund 33, $18.61
-
From 2012 Lease Purchase Bond Fund 35, $24,056.91
13. Resignation Acknowledgement
13.A Board to acknowledge Brian Corder’s resignation effective June 30, 2024.
14. Vote to Adjourn
_________________________ _______________________
Sue P. Woods, President Jeanie Huffaker, Clerk
________________________________ Steven Cantrell, Superintendent
STATE OF OKLAHOMA )
) ss.
COUNTY OF WASHINGTON )
I, the undersigned Minutes Clerk of the Board of Education of Independent School District No. 18 of Washington County, Oklahoma, certify that on April 4th, of the current calendar year, the date, time, and place of this special meeting was filed in the office of the County Clerk of Washington County, Oklahoma.
I also certify that at least 48 hours prior to this meeting, excluding Saturdays, Sundays, and holidays, notice of the date, time, place, and agenda of this meeting was posted in prominent public view at the location of the meeting.
POSTED AT THE ADMINISTRATION OFFICE, RAMONA CAMPUS, RAMONA, OKLAHOMA; ON THE FRONT DOOR AND ON THE CANEY VALLEY PUBLIC SCHOOL WEBSITE at http://www.caneyvalleyschool.org/ ON April 4, 2024, AT 2:25 P. M.
___________________________
Angela D. Scullawl, Minutes Clerk
MINUTES
The Caney Valley Board of Education met in regular session, March 4, 2024, at the Caney Valley Board Room, Ramona Campus, Ramona, Oklahoma.
The meeting was called to order by Sue P. Woods, President, at 6:32 p.m.
The invocation was led by Ron Pruitt.
The Pledge of Allegiance was led by Seven Cantrell.
Agenda Item #3, Roll Call
Board members present: Webb, Pruitt, Ullrich, Huffaker and Woods
Agenda Item #4, Standing Resolutions
Motion by Pruitt, seconded by Huffaker, to approve the Standing Resolutions, numbered 4.A through 4.E be APPROVED as presented, effective March 4, 2024.
4.A Minutes of Previous Meetings
a. Regular Meeting - February 5, 2024
4.B Approval of Account of Activity Funds
4.C Schedule of Bills – Encumbrances FY24
a. General Fund #194-208, $13,454.77
b. Building Fund #70-76, $24,981.00
c. Lunch Fund N/A
d. Building Bond Fund 33 N/A
e. 2012 Lease Purchase Bond Fund 35 N/A
f. 2021 Building Bond Fund 36 N/A
4.D Payroll Encumbrances FY24
a. General Fund N/A
b. Building Fund #70011 $11,538.40
4.E Standing Resolutions
1. Board to consider and take possible action regarding the following;
-
2024-2025 Membership Agreement with the Osage County Interlocal Cooperative.
Voting aye were: Webb, Pruitt, Ullrich, Huffaker and Woods
Agenda Item #5, Superintendent’s Report
Dr. Cantrell updated the board regarding finances, construction and student activities.
Agenda Item #6, Hiring of District Office Staff
6.A,B,C,D No executive session was held due to lack of a motion.
6.E Motion by Webb, seconded by Ullrich, to approve employing Regina Shivel as School District Treasurer and Lunch Fund Custodian for the 2024-2025 school year.
Voting aye were: Webb, Pruitt, Ullrich, Huffaker and Woods
6.F Motion by Webb, seconded by Ullrich, to approve employing Kristin Hudson as Encumbrance Clerk and Activity Fund Custodian for the 2024-2025 school year.
Voting aye were: Webb, Pruitt, Ullrich, Huffaker and Woods
6.G Motion by Webb, seconded by Ullrich, to approve employing Angela Scullawl as Administrative Secretary, Minutes Clerk and Deputy Treasurer for the 2024-2025 school year.
Voting aye were: Webb, Pruitt, Ullrich, Huffaker and Woods
Agenda Item #7, 2023-2024 Personnel
7.A,B,C,D No executive session was held due to lack of a motion.
7.E Motion by Huffaker, seconded by Pruitt, to employ the following;
-
Isac Saucedo as a non certified custodian effective February 28, 2024
-
Anna Hamilton as a non certified substitute effective February 16, 2024
-
Carole Corder as non certified substitute effective February 28, 2024
Voting aye were: Webb, Pruitt, Ullrich, Huffaker and Woods
Agenda Item #8, 2023-2024 Personnel Contracts
8.A,B,C,D No executive session was held due to lack of a motion.
8.E Motion by Webb, seconded by Ullrich, to approve the following personnel contracts;
-
Bryan Gardner contract addendum
-
Isac Saucedo as non certified custodian
-
Anna Hamilton as a non certified substitute
-
Carole Corder as non certified substitute
Voting aye were: Webb, Pruitt, Ullrich, Huffaker and Woods
Agenda Item #9, Proposed Growth Assessment Incentive Program
9.A Motion by Priuitt, seconded by Ullrich, to approve the proposed growth assessment incentive program, to provide an incentive for students to do their best on the STAR Program Growth Assessments furthermore, if students are at grade level on the spring assessment or have made at least one year's growth from the previous year the students will be given a reward as determined by the respective building principal.
Voting aye were: Webb, Pruitt, Ullrich, Huffaker and Woods
Agenda Item #10, Resignations
10.A The board of education recognized the following resignations;
-
Sandra Sexton effective May 22, 2024
-
John Lakey effective June 30, 2024
Agenda Item #11, New Business of the Board
There was no new business for the board.
Agenda Item #12, Vote to Adjourn
Motion by Webb, seconded by Ullrich, to adjourn the meeting.
Voting aye were: Webb, Pruitt and Woods
The meeting was adjourned at 7:21 p.m.
____________________________ ___________________________
President of CVS Board of Education Clerk of CVS Board of Education
____________________________ ____________________________
Member of CVS Board of Education Member of CVS Board of Education
____________________________ ____________________________
Member of CVS Board of Education Member of CVS Board of Education
CANEY VALLEY PUBLIC SCHOOLS
Independent School District No. 18
Washington County
Post Office Box 410
Ramona, Oklahoma 74061-0410
As required by Section 311, Title 25 of the Oklahoma Statutes, notice is hereby given that the Caney Valley Public School Board of Education of Independent School District No. 18, Washington County, Oklahoma, will hold a REGULAR meeting on March 4, 2024, at 6:30 o’clock p.m., at the Caney Valley, Administration Building in the Board Room, 620 Wyandotte Avenue, Ramona, Oklahoma.
BOARD OF EDUCATION
AGENDA
1. Call to Order - Sue P. Woods - President
2. Invocation and Pledge of Allegiance
3. Roll Call
4. Standing Resolutions
RESOLVED, upon the recommendation of the Superintendent of Schools, Standing Resolutions numbered 4.A through 4.E be APPROVED as presented, effective March 4, 2024.
4.A Minutes of Previous Meetings
a. Regular Meeting - February 5, 2024
4.B Approval of Account of Activity Funds
4.C Schedule of Bills – Encumbrances FY24
a. General Fund #194-208, $13,454.77
b. Building Fund #70-76, $24,981.00
c. Lunch Fund N/A
d. Building Bond Fund 33 N/A
e. 2012 Lease Purchase Bond Fund 35 N/A
f. 2021 Building Bond Fund 36 N/A
4.D Payroll Encumbrances FY24
a. General Fund N/A
b. Building Fund #70011 $11,538.40
4.E Standing Resolutions
1. Board to consider and take possible action regarding the following;
-
2024-2025 Membership Agreement with the Osage County Interlocal Cooperative.
5. Superintendent’s Report
A. Financial Update
C. Construction
D. Student Update
6. Hiring of District Office Staff
6.A Proposed executive session per O.S. Title 25-307 (B)(1) to discuss the employment of the District Treasurer, Lunch Fund Custodian, Encumbrance Clerk, Activity Fund Custodian, Administrative Secretary and Deputy Treasurer.
6.B Consideration and vote to go into executive per O.S. Title 25-307 (B)(1) session to discuss the employment of the District Treasurer, Lunch Fund Custodian, Encumbrance Clerk, Activity Fund Custodian, Administrative Secretary and Deputy Treasurer.
6.C Vote to acknowledge return to open session.
6.D Executive session minutes compliance report.
6.E Board to consider and take possible action to employ Regina Shivel as School District Treasurer and Lunch Fund Custodian for the 2024-2025 school year.
6.F Board to consider and take possible action to employ Kristin Hudson as Encumbrance Clerk and Activity Fund Custodian for the 2024-2025 school year.
6.G Board to consider and take possible action to employ Angela Scullawl as Administrative Secretary, Minutes Clerk and Deputy Treasurer for the 2024-2025 school year.
7. 2023-2024 Personnel
7.A As provided in Title 25 Section 307 (B)(1), an executive session is proposed to discuss employing the following;
-
Isac Saucedo as a non certified custodian effective February 28, 2024
-
Anna Hamilton as a non certified substitute effective February 16, 2024
-
Carole Corder as non certified substitute effective February 28, 2024
7.B Consideration of and vote to go convene in executive
session.
7.C Vote to acknowledge Board’s return to open session.
7.D Executive session minutes compliance announcement.
7.E Board to consider and take possible action to employ the following;
-
Isac Saucedo as a non certified custodian effective February 28, 2024
-
Anna Hamilton as a non certified substitute effective February 16, 2024
-
Carole Corder as non certified substitute effective February 28, 2024
8. 2023-2024 Contract(s)
8.A As provided in Title 25 Section 307 (B)(1) an
executive session is proposed to discuss personnel contract(s)
regarding the following;
-
Bryan Gardner contract addendum
-
Isac Saucedo as non certified custodian
-
Anna Hamilton as a non certified substitute
-
Carole Corder as non certified substitute
8.B Board to consider and take possible action to convene
in executive session.
8.C Board to consider and take possible action to return to
open session.
8.D Execute session minutes compliance announcement.
8.E Board to consider and take possible action regarding
the following contract(s);
-
Bryan Gardner contract addendum
-
Isac Saucedo as non certified custodian
-
Anna Hamilton as a non certified substitute
-
Carole Corder as non certified substitute
9. Proposed Growth Assessment Incentive Program
9.A Board to consider and take possible action regarding the proposed growth assessment incentive program, to provide an incentive for students to do their best on the STAR Program Growth Assessments furthermore, if students are at grade level on the spring assessment or have made at least one year's growth from the previous year the students will be given a reward as determined by the respective building principal.
10. Resignation(s)
Board to acknowledge the following resignations;
-
Sandra Sexton effective May 22, 2024
-
John Lakey effective June 30, 2024
11. New Business of the Board
Any item that could not have been foreseen or known about at the time the agenda was distributed. If such an item is a topic for an executive session, it is permitted, (A.G. Opin. No. 82-114).
12. Vote to Adjourn
_______________________ ______________________
Sue P. Woods, President Jeanie Huffaker, Clerk
_____________________________
Steven Cantrell, Superintendent
STATE OF OKLAHOMA )
) ss.
COUNTY OF WASHINGTON )
I, the undersigned Minutes Clerk of the Board of Education of Independent School District No. 18 of Washington County, Oklahoma, certify that on November 7, of the previous calendar year, the date, time, and place of this regular meeting was filed in the office of the County Clerk of Washington County, Oklahoma.
I also certify that at least 24 hours prior to this meeting, excluding Saturdays, Sundays, and holidays, notice of the date, time, place, and agenda of this meeting was posted in prominent public view at the location of the meeting.
POSTED AT THE ADMINISTRATION OFFICE, RAMONA CAMPUS, RAMONA, OKLAHOMA; ON THE FRONT DOOR, FEBRUARY 29, 2024, and on the website: caneyvalleyschool.org at 3:30 P. M.
__________________________
Angela D. Scullawl, Minutes Clerk
Minutes
The Caney Valley Board of Education met in regular session, February 5, 2024, at the Caney Valley Board Room, Ramona Campus Ramona, Oklahoma.
The meeting was called to order by Sue Woods, President, at 6:32 p.m.
The invocation was led by Ron Pruitt.
The Pledge of Allegiance was led by Steven Cantrell.
Agenda Item #3, Roll Call
Board members present: Webb, Pruitt, Ullrich, Huffaker, and Woods
Agenda Item #4, Caney Valley Pacesetters
The board of education recognized Anissa Bedard and Stacy Corder as Caney Valley Pacesetters.
Agenda Item #5, Standing Resolutions
Motion by Webb, seconded by Huffaker, to approve Standing Resolutions numbered 5.A through 5.E be APPROVED as presented, effective February 5, 2024.
5.A Minutes of Previous Meetings
a. Regular Meeting - January 8, 2024
5.B Approval of Account of Activity Funds
5.C Schedule of Bills – Encumbrance List FY24
a. General Fund #182-193, $15,419.76
b. Building Fund #62-69, $30,753.96
c. Lunch Fund N/A
d. Building Bond Fund 33 N/A
e. 2012 Lease Purchase Bond Fund 35 N/A
f. 2021 Building Bond Fund 36 N/A
5.D Approval of Payroll Encumbrances FY24
a. General Fund Payroll #70240-70245, $13,114.51
b. Building Fund Payroll N/A
5.E Proposed Amended Activity Fund Fundraiser, Reason
and Purpose
-
Jr. Class, Prom
Voting aye were: Ullrich, Webb, Huffaker, Pruitt and Woods
Agenda Item #6, Superintendent’s Report
Dr. Cantrell apprised the board of student and legislative updates. No Opaa! Report was available.
Agenda Item #7, Resignation Acknowledgement
The Board of Education recognized Todd Asbury’s resignation effective January 19, 2024 as custodian.
Agenda Item #8, OK Department of Rehabilitation Services Contract
Motion by Pruitt, seconded by Ullrich, to approve the OK Department of Rehabilitation Services Contract as presented.
Voting aye were: Ullrich, Webb, Huffaker, Pruitt and Woods
Agenda Item #9, 2023-2024 Personnel
9.A,B,C,D No executive session held due to lack of a motion.
9.E Motion by Huffaker, seconded by Pruitt, to approve employing Garrett McLemore as a non certified custodian effective January 3, 2024.
Voting aye were: Ullrich, Webb, Huffaker, Pruitt and Woods
Agenda Item #10, 2023-2024 Contracts
10.A,B,C,D No executive session held due to lack of a motion.
10.E Motion by Huffaker, seconded by Pruitt, to approve the following contracts;
-
Britain Leija as a non certified teacher assistant effective January 3, 2024
-
Sarah Escoe as a non certified paraprofessional effective January 8, 2024
-
Mary Butterfield contract addendum
-
Carmen Hill contract addendum
-
Kelly Phillips contract addendum
-
Garrett Mclemore non certified custodian
Voting aye were: Ullrich, Webb, Huffaker, Pruitt and Woods
Agenda Item #11, Board Member Professional Development
Board of Education reviewed board member professional development points review.
Agenda Item #12, Vote to Adjourn
Motion by Webb, seconded by Ullrich, to adjourn.
Voting aye were: Ullrich, Webb, Huffaker, Pruitt and Woods
The meeting was adjourned at 7:27 p.m.
___________________________ __________________________
President of CVS Board of Education Clerk of CVS Board of Education
__________________________ _________________________
Member of CVS Board of Education Member of CVS Board of Education
__________________________ __________________________
Member of CVS Board of Education Member of CVS Board of Education
MINUTES
The Caney Valley Board of Education met in regular session, January 8, 2024, at the Caney Valley Board Room, Ramona Campus, Ramona, Oklahoma.
Agenda Item #1, Call to Order
The meeting was called to order by Sue P. Woods, President, at 6:30 p.m.
Agenda Item #2, Invocation and Pledge of Allegiance
The invocation was led by Sue Woods.
The Pledge of Allegiance was led by Steven Cantrell.
Agenda Item #3, Roll Call
Board members present: Pruitt, Ullrich, Huffaker and Woods
Board members absent: Webb
Agenda Item #4, Caney Valley Pacesetters
The Board of Education recognized Lacey Smith and Diane Moses as Caney Valley Pacesetters.
Agenda Item #5, Standing Resolutions
Motion by Pruitt, seconded by Huffaker, to approve Standing Resolutions numbered 5.A through 5.D as presented, effective January 8, 2024.
5.A Minutes of Previous Meetings
-
Regular Meeting - December 4, 2023
5.B Approval of Account of Activity Funds
5.C Schedule of Bills- Encumbrances FY 24
-
General Fund #173-181 $37,217.69
-
Building Fund #61, $2,594.75
-
Lunch Fund #18, $120,000.00
-
Building Bond Fund 33 N/A
-
2012 Lease Purchase Bond Fund 35 N/A
f. 2021 Building Bond Fund 36 N/A
5.D Approval of Payroll Encumbrances FY 24
-
General Fund #70234-70239, $29,065.50
-
Building Fund N/A
-
Child Nutrition N/A
Voting aye were: Ullrich, Huffaker, Pruitt and Woods
Agenda Item #6, Superintendent’s Report
Dr. Cantrell apprised the board on the following;
-
Star Growth Assessment Data
-
Student Report
-
Climate Survey
-
Oppa! Monthly Report
Agenda Item #7, Standing Resolutions
7. A Motion by Pruitt, seconded by Ullrich, to approve the activity fund proposed fundraisers, amended revenue and expenditures as presented by Track, CV Junior High Cheer Booster and Basketball.
Voting aye were: Ullrich, Huffaker, Pruitt and Woods
Agenda Item #8, 2023-2024 Personnel
8.A,B,C,D No executive session was held due to lack of a motion.
8.E Motion by Huffaker, seconded by Pruitt, to approve the employment of the following as presented;
-
Jill Roper as a non certified Indian Education Tutor effective January 3, 2024
-
Britian Leija as a non certified teacher assistant effective January 3, 2024
-
Sarah Escoe as a non certified paraprofessional effective January 8, 2024
-
Tina Allen as a non certified substitute
-
Walt Ward as a non certified tutor at secondary level
Voting aye were: Ullrich, Huffaker, Pruitt and Woods
Agenda Item #9, 2024 Board of Education Meeting Schedules
9.A The board of education discussed the 2024 meeting schedule and no motion was made.
Agenda Item #10, Evaluation and Hiring of Superintendent
10.A,B,C,D No executive session was held due to lack of a motion.
10.E Motion by Pruitt, seconded by Huffaker, to approve employment of Steven Cantrell as Superintendent of Caney Valley School District to include the fiscal years 2025, 2026 and 2027
Voting aye were: Ullrich, Huffaker, Pruitt and Woods
Agenda Item #11, 2024-2025 School Calendar
11.A Motion by Huffaker, seconded by Ullrich, to approve Calendar A for the 2024-2025 school calendar as presented.
Voting aye were: Ullrich, Huffaker, and Woods
Voting nay were: Pruitt
Agenda Item #12, JEA/NSPA National High School Journalism Convention
12.A Motion by Ullrich, seconded by Pruitt, to approve the proposed out-of-state student travel for the purpose of attending the JEA/NSPA National Journalism Convention as presented.
Voting aye were: Ullrich, Huffaker and Woods
Agenda Item #13, Resignations
13.A No motion regarding the following resignations;
-
Kathy Barham, Indian Tutor effective December 15, 2023
-
Drew Castle, teacher assistant effective December 15, 2023
-
Diane Moses, Middle School Administrative Assistant effective June 30, 2024
Agenda Item #14, New Business of the Board
14.A There was no new business for the board.
Agenda Item #15, Vote to Adjourn
15.A Motion by Ullrich, seconded by Huffaker, to adjourn the meeting.
Voting aye were: Ullrich, Huffaker, Pruitt and Woods.
The meeting was adjourned at 7:58 p.m.
_____________________________ _____________________________
President of CVS Board of Education Clerk of CVS Board of Education
_____________________________ _____________________________
Member of CVS Board of Education Member of CVS Board of Education
____________________________ ____________________________
Member of CVS Board of Education Member of CVS Board of Education
MINUTES
The Caney Valley Board of Education met in regular session, December 4, 2023, at the Caney Valley Board Room, Ramona Campus, Ramona, Oklahoma.
Agenda Item #1, Call to Order
The meeting was called to order by Sue P. Woods, President, at 6:33 p.m.
Agenda Item #2, Invocation and Pledge of Allegiance
The invocation was led by Ron Pruitt.
The Pledge of Allegiance was led by Steven Cantrell.
Agenda Item #3, Roll Call
Board members present: Webb, Pruitt, Ullrich, and Woods
Board members absent: Huffaker
Board of Education moved to item #5.
Agenda Item #5, 2022-2023 Audit Presentation
Huffaker arrived and joined the meeting at 6:45 p.m.
5.A Motion by Pruitt, seconded by Yahola, to approve accepting the 2022-2023 Audit as presented by Mr. David Clanin CPA PLLC.
Voting aye were: Ullrich, Webb, Huffaker, Pruitt and Woods
Board of Education moved to item #4.
Agenda Item #4, Standing Resolutions
RESOLVED, upon the recommendation of the Superintendent of Schools, Standing Resolutions numbered 4.A through 4.D be APPROVED as presented, effective December 4, 2023.
4.A Minutes of Previous Meetings
a. Regular Meeting - November 6, 2023
4.B Approval of Account of Activity Funds
4.C Schedule of Bills- Encumbrances FY 24
-
General Fund #157-172, $60,278.93
-
Building Fund #57-60, $16,500.00
-
Lunch Fund #13-17, $145,144.81
-
Building Bond Fund 33 N/A
-
2012 Lease Purchase Bond Fund 35 N/A
d. 2021 Building Bond Fund 36 N/A
4.D Approval of Payroll Encumbrances FY 24
a. General Fund #70232-70233, $16,147.50
b. Building Fund #N/A
c. Child Nutrition Fund #N/A
Voting aye were: Ullrich, Webb, Huffaker, Pruitt and Woods
Agenda Item #6, Caney Valley Pacesetter(s)
No pacesetters were presented.
Agenda Item #7, Standing Resolutions
7.A Motion by Ullrich, seconded by Webb, to approve standing resolution items # 1, 2, 4 and 5 as presented;
-
Memorandum of Understanding with Grand Mental Health
-
Memorandum of Understanding with Washington County Sheriff’s Office
-
Contract with City of Ramona regarding Resource Officer
-
Activity Sub Account HS Transitions, reason and purpose
-
Fundraisers
Voting aye were: Ullrich, Webb, Huffaker, Pruitt and Woods
Agenda Item #8, Superintendent’s Report
Dr Cantrell updated the board of education on the following;
-
Calendar Committee Report
-
Student and School Activity Report
-
Personnel Report
-
Opaa! Meals Served Report
Agenda Item #9, 2023-2024 Transfer Student Capacity Limits
9.A Motion by Huffaker, seconded by Priuitt, to approve setting 2023-2024 transfer student capacity limits as presented.
Voting aye were: Ullrich, Webb, Huffaker, Pruitt and Woods
Agenda Item #10, 2023-2024 Personnel
10.A,B,C, D No executive session held due to lack of a motion.
10.E Motion by Webb, seconded by Ullrich, to approve employment of the following;
-
Aiden Marsheck’s non certified contract
-
Derek Shivel non certified custodian employment
-
Derek Shivel non certified contract
Voting aye were: Ullrich, Webb, Pruitt, Huffaker and Woods
Agenda Item #11, Superintendent Evaluation
11.A Board of Education discussed the Superintendent Evaluation Instrument.
Agenda Item #12, New Business of the Board
There was no new business for the board.
Agenda Item #13, Vote to Adjourn
Motion by Webb, seconded by Ullrich, to adjourn the meeting.
Voting aye were: Ullrich, Webb, Pruitt, Huffaker and Woods
The meeting was adjourned at 8:32 p.m.
_____________________________ ___________________________
President of CVS Board of Education Clerk of CVS Board of Education
_____________________________ ____________________________
Member of CVS Board of Education Member of CVS Board of Education
_____________________________ ___________________________
Member of CVS Board of Education Member of CVS Board of Education
MINUTES
The Caney Valley Board of Education met in regular session, November 6, 2023, at the Caney Valley Board Room, Ramona Campus, Ramona, Oklahoma.
Agenda Item #1, Call to Order
The meeting was called to order by Sue Woods, Board President, at 7:00 p.m.
Agenda Item #2, Invocation and Pledge of Allegiance
The invocation was led by Ron Pruitt.
The Pledge of Allegiance was led by Steven Cantrell.
Agenda Item #3, Roll Call
Board members present: Pruitt, Huffaker and Woods
Board members absent: Webb and Ullrich
Agenda Item #4, Standing Resolutions
Motion by Pruitt, seconded by Huffaker, to approve
standing resolutions numbered 4.A through 4.D be APPROVED as presented, effective November 6, 2023.
4.A Minutes of Previous Meetings
a. Regular Meeting – October 2, 2023
4.B Approval of Account of Activity Funds
4.C Schedule of Bills – Encumbrances FY 24
a. General Fund #143-156, $62,311.81
b. Building Fund #48-56, $19,386.27
c. Lunch Fund #12, $8.91
d. Building Bond Fund 33 N/A
e. 2012 Lease Purchase Bond Fund 35 N/A
f. 2021 Building Bond Fund 36 N/A
4.D Payroll Encumbrances FY 24
a. General Fund 70228-70231, $16,781.74
b. Building Fund N/A
c. Child Nutrition Fund N/A
Voting aye were: Huffaker, Pruitt and Woods
Agenda Item #5, Superintendent’s Report
Dr. Cantrell updates the board on the following; star test results, student highlights and surplus.
Agenda Item #6, 2023-2024 Estimate of Needs
6.A The board discuss and review the Estimate of Needs as presented to the excise board, including the following funds;
a. General Fund 11
b. Building Fund 21
c. Child Nutrition Fund 22
d. Building Bond Fund 33
e. 2012 Lease Purchase Bond Fund 35
f. 2021 Building Bond Fund 36
Agenda Item #7, Standing Resolutions
7.A Motion by Pruitt, seconded by Huffaker, to approve the following standing resolutions as presented;
-
PTO and Jr. Class fundraisers, revenue and expenditure budget as presented
-
Gifted Education Plan
-
Board of Education 2024 Calendar Meeting Schedule
Voting aye were: Huffaker, Pruitt and Woods
Agenda Item #8, 2023-2024 Personnel Contracts
8.A, B,C,D No executive session held due to lack of a motion.
8.E Motion by Huffaker, seconded by Pruitt, to approve the following;
-
Employing Catrice Davis, SLAM non certified
-
Employing Aiden Marsheck, SLAM non certified
-
Catrice Davis, personnel contract
Voting aye were: Huffaker, Pruitt and Woods
Agenda Item #9, Budget
9.A Motion by Pruitt, seconded by Huffaker to approve the 2023-2024 budget as presented based on the estimate of needs.
Voting aye were: Huffaker, Pruitt and Woods
Agenda Item #10, Residency Committees
10A. Motion by Pruitt, seconded by Huffaker to approve the residency committees as follows;
-
CVE-
Misty Asbury; Allison Edwards and Kelli Longan
Lyssa Barnett; Allison Edwards and Kelli Longan
Karen Guess; Allison Edwards and Kelli Longan
Gracie Johnson; Jamie Lakey and Kelli Longan
-
CVMS-
Kalyn Rodgers; Anissa Bedard and Kane Jackson
Gary Fiddler; Jennifer Pinkerton and Kane Jackson
-
CVHS-
Bonnie Patterson; Martha Ward and Travis Lashbrook
Voting aye were: Pruitt, and Woods
Agenda Item #12, Revised Annual Election Resolution
12.A Motion by to adopt the
Annual Election Resolution for board member seat number 4, which has a 5 year term.
12.B Board to consider and take possible action to adopt the
Annual Election Resolution for board member seat number 3, which has a 4 year unexpired term.
12.C Board to consider and take possible action to close precinct number 740032 for this election.
Agenda Item #13, Resignation Acknowledgment
13.A Board of Education acknowledged the following resignations;
-
Amber Ishmael as elementary special education paraprofessional effective October 31, 2023
Agenda Item #14, Board Member Professional Development
14.A Board reviewed and discussed board member professional development points.
Agenda Item #15, New Business of the Board
There was no new business for the board.
Agenda Item #16, Vote to Adjourn
Motion by Huffaker, seconded by Pruitt, to adjourn the meeting.
Voting aye were: Huffaker, Pruitt and Woods
The meeting was adjourned at 8:20 p.m.
________________________ ________________________
President of CVS Board of Education Clerk of CVS Board of Education
________________________ ________________________
Member of CVS Board of Education Member of CVS Board of Education
_______________________ _______________________
Member of CVS Board of Education Member of CVS Board of Education
Minutes
The Caney Valley Board of Education met in special session, September 27, 2023, at the Caney Valley Board Room, Administration Office, Ramona Campus, 620 Wyandotte Avenue, Ramona, Oklahoma.
The meeting was called to order by Sue Woods, President, at 9:04 a.m.
Agenda Item #2, Roll Call
Board members present: Pruitt, Ullrich, and Woods
Board members absent: Huffaker and Webb
Agenda Item #3, Standing Resolutions
Motion by Pruitt, seconded by Ullrich to approve Standing Resolutions numbered 3.A be approved as presented effective September 27, 2023.
3.A Schedule of Bills Encumbrance List FY 24
a. General Fund 11, #123-137, $169,037.17
b. Building Fund 21, #41-46, $137,708.91
c. Lunch Fund 22, #11, $300.00
d. Building Bond Fund 33 N/A
e. 2012 Lease Purchase Bond Fund 35 N/A
f. 2021 Building Bond Fund 36 N/A
Voting aye were: Pruitt, Ullrich, and Woods
Agenda Item #4, 2023-2024 Estimate of Needs
Motion by Pruitt, seconded by Ullrich, to approve the estimate of needs as presented to include;
a. General Fund 11 $6,320,186.51
b. Building Fund 21 $1,399,974.48
c. Child Nutrition Fund 22 $553,699.13
d. Building Bond Fund 33 $18.61
e. 2012 Lease Purchase Bond Fund 35 $24,056.91
f. 2021 Building Bond Fund 36 $1,814,920.17
Voting aye were: Pruitt, Ullrich, and Woods
Agenda Item #5, Vote to Adjourn
Motion by Ullrich, seconded by Pruitt, to adjourn the meeting.
Voting aye were: Pruitt, Ullrich, and Woods
Meeting adjourned 9:57 a.m.
__________________________ ________________________
President of CVS Board of Education Clerk of CVS Board of Education
_________________________ ________________________
Member of CVS Board of Education Member of CVS Board of Education
_________________________ _________________________
Member of CVS Board of Education Member of CVS Board of Education
MINUTES
The Caney Valley Board of Education met in regular session, September 11, 2023 at the Caney Valley Board Room, Ramona Campus, Ramona, Oklahoma.
The meeting was called to order by Sue P. Woods, President, at 6:30 p.m.
The invocation was led by Ron Pruitt.
The Pledge of Allegiance was led by Steven Cantrell.
Agenda Item #3, Roll Call
Board members present: Pruitt, Ullrich and Woods
Board members absent: Webb and Huffaker
Agenda Item #4, Publications Yearbook Presentation
Mrs. Flaming and the publications student representatives presented the Board of Education with the 2022-2023 yearbook.
Jeanie Huffaker, board clerk, arrived and joined the meeting at 6:45 p.m.
Agenda Item #5, Standing Resolutions
Motion by Pruitt, seconded by Ullrich, to approve standing resolutions numbered 5.A through 5.D as presented;
5.A Minutes of Previous Meetings
a. Regular Meeting – August 7, 2023
5.B Approval of Account of Activity Funds
5.C Schedule of Bills Encumbrance List FY 24
a. General Fund #106-122, $115,393.55
b. Building Fund #35-40, $105,106.39
c. Lunch Fund #9-10, $799.83
d. 2021 Building Bond Fund 36, NA
e. 2021 Transportation Bond Fund 37, NA
5.D Payroll Encumbrances List FY 24
a. General Fund #70119-70226, $201,694.94
b. Building Fund #70005-70010, $183,042.89
c. Child Nutrition Fund #70001, $26,935.15
Voting aye were: Ullrich, Huffaker, Pruitt, and Woods
Agenda Item #6, Superintendent Report
Dr. Cantrell updated the board on construction projects, student STAR Data, and student highlights.
Agenda Item #7, 2023-2024 Standing Resolutions
7.A Motion by Pruitt, seconded by Huffaker, to approve the following standing resolutions as follows;
-
Elementary Reading Sufficiency Plan
-
Booster Clubs and PTO Sanctioning
-
Fundraisers, revenue and expenditure budget as presented
-
Curriculum and Lesson Plan Development Stipend Agreement MOU with OCIC
-
Comprehensive District Academic Plan, CDAP
Voting aye were: Ullrich, Pruitt, Huffaker, and Woods
Agenda Item #9, 2023-2024 Vacant Employee Positions
9.A,B,C,D No executive session was held due to lack of a motion.
9.E Motion by Pruitt, seconded by Ullrich, to approve employ the following as presented;
-
Non Certified
-
Phoenix Lewis-Chandler secondary paraprofessional effective August 24, 2023
-
Tina Conner elementary tutor effective August 28, 2023
-
Gerald Garrison Ramona resource officer effective August 10, 2023
2. Temporary Certified
-
SLAM; Brian Corder, Stacy Corder, DeLana McDaniel, Jayme Lakey, Larri Castoe, Jonnah Harris, Christy Jones
3. Temporary Non Certified
-
SLAM; Drew Castle, Kim Keener, Tate Longan, Mallyah Vaughn, Steven Bonner
Voting aye were: Ullrich, Pruitt, Huffaker, and Woods
Agenda Item #10, 2023-2024 Extra Duty Amended Schedule and Assignments
10.A Motion by Ullrich, seconded by Huffaker, to approve the amended 2023-2024 extra duty schedule and assignments as presented.
Voting aye were: Ullrich, Pruitt, Huffaker, and Woods
Agenda Item #11, 2023-2024 Personnel Contracts
11.A,B,C,D No executive session was held due to lack of a motion.
11.E Motion by Pruitt, seconded by Huffaker to approve the following personnel contracts as presented;
a. Certified
b. Temporary Certified
c. Non Certified
d. Temporary Non Certified
e. Extra Duty
f. Substitute
g. Addendums
Voting aye were: Ullrich, Pruitt, Huffaker, and Woods
Agenda Item #12, 2023-2024 Waiver/Deregulation
12.A Motion by Pruitt, seconded by Ullrich, to approve the School Site Statutory Waiver/Deregulation as presented;
-
OAC 210:35-5-71 Library Media Services Elementary School
-
OAC 210:35-7-61 Library Media Services Middle School
-
OAC 210:35-9-71 Library Media Services High School
Voting aye were: Ullrich, Pruitt, Huffaker, and Woods
Agenda Item #13, Board Policy
13.A Motion by Huffaker, seconded by Ullrich, to adopt the Notification EHBDBA-E policy as presented.
Voting aye were: Ullrich, Pruitt, Huffaker, and Woods
13.B Motion by Huffaker, seconded by Ullrich, to adopt the following revised policies as presented;
-
School Library Media Center Selection Materials EFA-R1
-
Parent Participation in the School District EHBDBA
Voting aye were: Ullrich, Pruitt, Huffaker, and Woods
Agenda Item #14, Oklahoma Public School Investment Interlocal, OLAP
14.A Motion by Pruitt, seconded by Huffaker, to vote to elect the following as new members of the board of directors of the Oklahoma Public School Investment Interlocal Cooperative (55K001):
Position No 3: Lance Gibbs (CCOSA, Chief Financial Officer of
Lawton public Schools, to the remaining term
ending December of 2024.
Position No 5: Jeff Landes (OASBO), Chief Financial Officer of
Mustang Public Schools, to the remaining term
ending December of 2024.
Voting aye were: Ullrich, Pruitt , Huffaker, and Woods
Agenda Item #15, Resignations Acknowledgement
The Board of Education acknowledged Kaylee Cooper’s resignation as elementary indian education tutor effective August 9, 2023
Agenda Item #16, New Business of the Board
There was no new business for the board.
Agenda Item #17, Vote to Adjourn
Motion by Ullrich, seconded by Huffaker, to adjourn the meeting.
Voting aye were: Ullrich, Pruitt, Huffaker, and Woods
Meeting adjourned at 8:03 p.m.
________________________ ________________________
President CVS Board of Education Clerk CVS Board of Education
________________________ ________________________
Member CVS Board of Education Member CVS Board of Education
________________________ ________________________
Member CVS Board of Education Member CVS Board of Education
MINUTES
The Caney Valley Board of Education met in regular session, August 7, 2023 at the Caney Valley Board Room, Ramona Campus, Ramona, Oklahoma.
The meeting was called to order by Sue P. Woods, President, at 6:35 p.m.
The invocation was led by Ron Pruitt.
The Pledge of Allegiance was led by Steven Cantrell.
Agenda Item #3, Oath of Office
Board President, Sue Woods, administered the Oath of Office to Jeanie Huffaker, Member of Ward #3.
Agenda Item #4, Roll Call
Board members present: Webb, Pruitt, Huffaker and Woods
Board member absent: Ullrich
Agenda Item #5, Standing Resolutions
Motion by Pruitt, second by Huffaker, to approve the Standing Resolutions, numbered 5.A, through 5.D, amending PO #85 with a zero dollar amount and omitting 5.C d. 2014 Bond Fund 35, as presented by the Superintendent, effective August 7, 2023.
5.A Minutes of Previous Meetings
a. Regular Meeting – July 10, 2023
5.B Approval of Account of Activity Funds
5.C Schedule of Bills Encumbrances FY 24
a. General Fund 11, #84-105, $79,643.01
Amending PO #85 to include $0.00
b. Building Fund 21, #29-34, $33,178.91
c. Lunch Fund 22, #6-8, $4,984.66
d. 2014 Bond Fund 35, #1, $290,750.00
e. 2021 Building Bond Fund 36, #2, $1,713,900.00
f. 2021 Transportation Bond Fund 37, N/A
5.D Approval of Payroll Encumbrances FY 24
a. General Fund #70021-70118, $5,125,814.75
b. Building Fund #NA
Voting aye were: Webb, Pruitt, Huffaker and Woods
Agenda Item #6, Superintendent’s Report
Dr. Cantrell gave an update on construction projects, personnel, the district’s mission, vision and goals.
Agenda Item #7, 2023-2024 Financial Advisors
7.A Motion by Pruitt, second by Webb, to employ Stephen H. McDonald and Associates Inc. as Financial Advisors to Caney Valley School District for the 2023-2024 school year.
Voting aye were: Webb, Pruitt, Huffaker and Woods
Agenda Item #8, Public Discussion
8.A Public discussion regarding the Professional Development Schedule, Emergency Procedures, ARP Plan and Ready to Learn Plan.
7:32 p.m. the board of education requested a break.
7:37 p.m. the board of education reconvened the meeting.
Agenda Item #9, 2023-2024 Standing Resolutions
9.A Motion by Huffaker, second by Pruitt, to approve the following items 1-14 as presented;
-
Appoint the following Building Secretaries as Attendance Officers;
a. Virginia Fogle, Elementary
b. Diane Moses, Middle School
c. Suzan Dawson, High School
2. American Fidelity Insurance Company section 125 Cafeteria
Plan Administrators
3. Naming Mary Butterfield Homeless Liaison
4. Athletic admission prices
5. CCOSA membership reimbursement for district administrators through payroll
6. Ready to Learn Plan
7. Emergency Response Plan
8. Riley’s Rule Plan
9. American Rescue Plan
10. 1st Quarter Student Capacity Report by Grade
11. 2023-2024 Accreditation Status
12. OCIC Special Education Contract Services
13. Virtual Learning Student/Parent Contract
14. Professional Development Schedule
Voting aye were: Webb, Pruitt, Huffaker and Woods
Agenda Item #10, Activity Fund Sub Accounts and Proposed Sanctioning Clubs
10.A Motion by Webb, second by Huffaker, to approve sanctioning the following booster clubs as presented;
1. Caney ValleyPTO Booster
2. Caney Valley Cheer Booster Club
3. Caney Valley Baseball/Softball Booster Club
4. CV Football Powerlifting Booster Club
Voting aye were: Webb, Pruitt, Huffaker and Woods
10.B Motion by Webb, second by Huffaker, to approve the fundraisers, revenue and expenditure budgets of the activity fund sub accounts and the sanction booster clubs as presented;
1. CV Cheer
2. Caney Valley PTO Booster
3. Caney Valley Cheer Booster Club
4. Caney Valley Baseball/Softball Booster Club
5. CV Football Powerlifting Booster Club
Voting aye were: Webb, Pruitt, Huffaker and Woods
Agenda Item #11, 2023-2024 Extra Duties Salary Schedule and Assigned Positions
11.A Motion by Pruitt, seconded by Webb, to approve the extra duties salary schedule and assigned extra duty positions as presented.
Voting aye were: Webb, Pruitt, Huffaker and Woods
Agenda Item #12, 2023-2024 Employees
12.A,B,C,D No executive session held due to lack of a motion.
12.E Motion by Huffaker, seconded by Pruitt, to approve employing the following as presented;
-
Secondary Temporary Certified; Gary Fiddler, Bonnie Patterson, Keli Wooden, Stacee Blake
-
Elementary Temporary Certified; Misty Asbury, Danielle Martin
-
Secondary Non Certified; Cooper Eden
-
Elementary Non Certified; Zoey Foster PE Assistant,
Jordan Crawford SPED paraprofessional, Jordan Chew Indian
Education Tutor.
Voting aye were: Webb, Pruitt, Huffaker and Woods
Agenda Item #13, 2023-2024 Personnel Contracts
13.A,B,C,D,E No executive session held due to lack of a motion.
13.F Motion by Webb, second by Huffaker, to approve the following contracts as presented;
1. Certified
2. Temporary Certified
3. Non Certified
4. Extra Duty
Voting aye were: Webb, Pruitt, Huffaker and Woods
Agenda Item #14, 2023-2024 Handbooks
14.A Motion by Webb, second by Huffaker, to approve the following handbooks as presented;
-
Elementary
-
Secondary
Voting aye were: Webb, Pruitt, Huffaker and Woods
Agenda Item #15, Resignations
15.A Board acknowledged the following resignations;
-
Derrick Shivel, as full time Ramona maintenance effective August 1, 2023
-
Adina Gay, as elementary paraprofessional effective June 26, 2023
Agenda Item #16, New Business of the Board
There is no new business of the board.
Agenda Item #17, Vote to Adjourn
Motion by Webb, seconded by Huffaker, to adjourn the meeting.
Voting aye were: Webb, Pruitt, Huffaker and Woods
Meeting was adjourned at 8:21 P.M.
_____________________________ __________________________
President of CVS Board of Education Clerk of CVS Board of Education
______________________________ _____________________________
Member of CVS Board of Education Member of CVS Board of Education
_______________________________ _____________________________
Member of CVS Board of Education Member of CVS Board of Education
MINUTES
The Caney Valley Board of Education met in regular session, July 10, 2023, at the Caney Valley Board Room, Ramona Campus, Ramona, Oklahoma.
The meeting was called to order by Sue P. Woods, President, at 6:36 p.m.
The invocation was led by Ron Pruitt.
The Pledge of Allegiance was led by Steven Cantrell.
Agenda Item #3, Roll Call
Board members present: Pruitt, Huffaker, and Woods
Board members absent: Webb and Ullrich
Agenda Item #4, Reorganization of the Board
4. A Motion by Pruitt, seconded by Huffaker, to elect Sue P. Woods President of the Caney Valley Board of Education.
Voting aye were: Pruitt, Huffaker, and Woods
4. B Motion by Pruitt, seconded by Huffaker, to elect Ron Pruitt Vice-President of the Caney Valley Board of Education.
Voting aye were: Pruitt, Huffaker, and Woods
4. C Motion by Pruitt, seconded by Huffaker, to elect Jeanie Huffaker Clerk of the Caney Valley Board of Education.
Voting aye were: Pruitt, Huffaker, and Woods
4. D Motion by Pruitt, seconded by Huffaker, to elect Yahola Webb Assistant Clerk in the absence of the Clerk.
Voting aye were: Pruitt, Huffaker, and Woods
Agenda Item #5, Standing Resolutions
Motion by Huffaker, seconded by Pruitt, to approve Standing Resolutions, numbered 5.A with the following amendments effective July 10, 2023;
5.A Minutes of Previous Meetings
a. Special Meeting – June 30, 2023;
-
Item #4, Voting aye were: Webb, Huffaker and Woods
-
Item #8, Voting aye were: Webb, Huffaker and Woods
Voting aye were: Pruitt, Huffaker and Woods
Motion by Huffaker, seconded by Pruitt, to approve Standing Resolutions, numbered 5.B, through 5.E, as presented, effective July 10, 2023.
5.B Approval of Account of Activity Funds
5.C Schedule of Bills Encumbrances FY 24
a. General Fund #79-83, $9,856.40
b. Building Fund #16-28 $374,490.54
c. Lunch Fund #5, $39.99
d. 2021 Building Bond Fund 36 #1, $2,550.00
5.D Approval of Payroll Encumbrances FY 23
a. General Fund #70176, $1,039.75
b. Building Fund #N/A
5.E Approval of Payroll Encumbrances FY 24
-
General Fund #70001-70020, $1,384,120.47
b. Building Fund #70001-70004, $207,806.65
Voting aye were: Pruitt, Huffaker and Woods
Agenda Item #6, Superintendent’s Report
Dr. Cantrell reviewed the 2023 school year, 2024 goals and the financial report.
Meeting was called to recess at 7:14 p.m.
Meeting resumed at 7:16 p.m.
Agenda Item #7, 2023-2024 Standing Resolution
7.A Motion by Huffaker, seconded by Pruitt, to appoint Steven Cantrell as the authorized representative for Caney Valley Public School in the following matters;
a. Purchasing Agent
b. Drug Prevention
c. Insurance Applications
d. Title IX Representative (OCIC is Title IX Investigator)
e. OSAG (Oklahoma School Assurance Group)
f. OSIG (Oklahoma School Insurance Group)
g. OSSAA (Oklahoma Secondary School Activity Association)
Voting aye were: Pruitt, Huffaker and Woods
7.B Motion by Huffaker, seconded by Pruitt to approve the following;
-
Filament Essential Services (FES) website services and licensing agreement, utilizing SOCS
-
Mutual of Omaha district paid life insurance benefit renewal
3. CRW Consulting Services, LLC regarding E-rate
Voting aye were: Pruitt, Huffaker and Woods
Agenda Item #8, Activity Fund Sub Account
8.A Motion by Pruitt, seconded by Huffaker, to approve the proposed revenue, expenditures ad fundraisers as presented for the following;
-
Caney Valley Golf Team
-
District Administrator
-
CV Elementary
Voting aye were: Pruitt, Huffaker and Woods
Agenda Item #9, 2023-2024 Temporary Certified Employees
9.A,B,C,D No executive session was held due to lack of a motion.
9.E Motion by Pruitt, seconded by Huffaker, to employ the following;
-
Secondary; Kalyn Rodgers, Caleb Meacham
-
Elementary; Caitlyn Fielding, Lyssa Barnett, Karen Guess
Voting aye were: Pruitt, Huffaker and Woods
Agenda Item #10, 2023-2024 Child Nutrition Program
10.A Motion by Huffaker, seconded by Pruitt, to approve the Child Nutrition Procurement Plan as presented.
Voting aye were: Pruitt, Huffaker and Woods
10.B Motion by Huffaker, seconded by Pruitt, to set the meal prices as follows;
a. Student breakfast free
b. Adult breakfast $2.00
c. Reduced student lunch $.40
d. Full price student lunch $2.85
e. Adult lunch $3.75
Voting aye were: Pruitt, Huffaker and Woods
10.C Motion by Huffaker, seconded by Pruitt, to name Regina Shivel Child Nutrition Director.
Voting aye were: Pruitt, Huffaker and Woods
Agenda Item #11, Personnel Contracts
11.A,B,C,D No executive session was held due to lack of a motion.
11.E Motion by Pruitt, seconded by Huffaker, to approve the following personnel contracts as presented;
-
Administrators
-
Certified
-
Non Certified Personnel
-
Extra Duty Contracts
-
Addendum
Voting aye were: Pruitt, Huffaker and Woods
Agenda Item #12, OSSBA Delegate
12.A Motion by Pruitt, seconded by Huffaker, to appoint Sue P. Woods as the Caney Valley Board Member OSSBA delegate for the 2023-2024 school year.
Voting aye were: Pruitt, Huffaker and Woods
Agenda Item #13, School District Hours
13.A Motion by Huffaker, seconded by Pruitt, to adopt 1080 hours as the minimum for the 2023-2024 school year for State Department of Accountability purposes.
Voting aye were: Pruitt, Huffaker and Woods
13.B Motion by Huffaker, seconded by Pruitt, to set the certified staff school day at 7:30 a.m. to 3:10 p.m.
Voting aye were: Pruitt, Huffaker and Woods
Agenda Item #14, Resolution to Invest Funds
14.A Motion by Pruitt, seconded by Huffaker, to approve a resolution designating the School District Treasurer to invest funds during the 2023-2024 school year as authorized by Title 70, Section 5-115 of the Oklahoma Statutes.
Voting aye were: Pruitt, Huffaker and Woods
Agenda Item #15, Career and Technology Courses
15.A Motion by Huffaker, seconded by Pruitt, to approve Caney Valley Students receiving credit, upon successful completion of the course, for academic courses taught at the Career and Technology Center through daily attendance or online classes for the 2023-2024 school year.
Voting aye were: Pruitt, Huffaker and Woods
Agenda Item #16, Resignation Acknowledgement
16.A The board of education acknowledged Addisyn Hays’ and Ruth Wheeler’s resignations as presented.
Agenda Item #17, New Business of the Board
There is no new business of the board.
Agenda Item #18, Vote to Adjourn
Motion by Huffaker, seconded by Pruitt, to adjourn the meeting.
Voting aye were: Pruitt, Huffaker, and Woods
The meeting was adjourned at 8:02 p.m.
____________________________ __________________________
President of CVS Board of Education Clerk of CVS Board of Education
__________________________ __________________________
Member of CVS Board of Education Member of CVS Board of Education
__________________________ __________________________
Member of CVS Board of Education Member of CVS Board of Education
Minutes
The Caney Valley Board of Education met in special session, June 30, 2023, at the Caney Valley Board Room, Ramona Campus, Ramona, Oklahoma.
Sue Woods, Board President, called the meeting to order at 9:03 a.m.
Steven Cantrell led the invocation.
Steven Cantrell led the Pledge of Allegiance.
Agenda Item #3, Roll Call
Board members present: Webb, Huffaker and Woods
Board members absent: Pruitt and Ullrich
Agenda Item #4, Standing Resolutions
Motion by Huffaker, seconded by Webb, to approve standing resolutions numbered 4.A through 4.E as presented, effective June 30, 2023.
4.A Minutes of Previous Meetings
a. Regular Meeting - June 5, 2023
4.B Approval of Account of Activity Funds
4.C Schedule of Bills Encumbrance List FY23
a. General Fund #326-334, $37,205.79
b. Building Fund #62, $6,811.26
c. Lunch Fund N/A
d. 2014 Bond Fund 35, #2, $22,600.00
e. 2021 Building Bond Fund N/A
4.D Schedule of Bills Encumbrance List FY24
a. General Fund #1-78, $982,174.81
b. Building Fund #1-15, $55,024.00
c. Lunch Fund #1-4, $122,350.00
d. 2014 Bond Fund 35, N/A
e. 2021 Building Bond Fund N/A
4.E Payroll Encumbrances List FY23
a. General Fund #70166-70175, $20,362.68
b. Building Fund N/A
Voting aye were: Webb, Huffaker, Pruitt and Woods
Agenda Item #5, Standing Resolutions
5.A Motion by Webb, seconded by Huffaker, to amend drivers’ education fees for 2023-2024 school year as follows;
a. District Student $125.00 fee
b. Out of District Student $150.00 fee
Voting aye were: Webb, Huffaker and Woods
5.B Motion by Webb, seconded by Huffaker, to approve the OCIC Authorization to Pay Funds for Designated Programs.
Voting aye were: Webb, Huffaker and Woods
5.C Motion by Webb, seconded by Huffaker, to approve the OCIC School District ILC Participation Agreement.
Voting aye were: Webb, Huffaker and Woods
Agenda Item #6, Resignation Acknowledgement
The board acknowledged Kathy Barham’s resignation as secondary special education teacher effective May 25, 2023.
Agenda Item #7, 2022-2023 Contracts
7.A,B,C,D No executive session was held due to lack of a motion.
7.E Motion by Huffaker, seconded by Webb, to approve the following contracts as presented;
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Non Certified Derek Shivel
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Extra Duty; Diana Fiddler, Addisyn Hays, Gary Fiddler, Anissa Bedard, Lee Burnes, Ryan Malone, Leanna Sample, Carmen Hill, Kelly Phillips, Teal Betts
Voting aye were: Webb, Huffaker and Woods
Agenda Item #8, 2023-2024 Non Certified Employees
8.A,B,C,D No executive session held due to lack of a motion.
8.E Motion by Webb, seconded by Huffaker, to approve reemploying the following; Kami Asbury and Todd Asbury.
Voting aye were: Ullrich, Webb, Huffaker, Pruitt and Woods
Agenda Item #9, 2023-2024 Salary Schedule
9.A Motion by Webb, seconded by Huffaker, to approve the following salary schedules as presented;
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Certified Salary Schedule
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Support Salary Schedule
Voting aye were: Webb, Huffaker and Woods
Agenda Item #10, Renew Sublease Agreement
10.A Motion by Huffaker, seconded by Webb, to approve the renewal of the Sublease Agreement dated August 1, 2021 between the District and Washington County Educational Facilities Authority for the fiscal year ending June 30, 2024 as required under the provisions of the agreement.
Voting aye were: Webb, Huffaker and Woods
Agenda Item #11, Vote to Adjourn
Motion by Webb, seconded by Huffaker, to adjourn the meeting.
Voting aye were: Webb, Huffaker and Woods
The meeting was adjourned at 9:28 a.m.
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President of CVS Board of Education Clerk of CVS Board of Education
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Vice President of CVS Board of Education Member of CVS Board of Education
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Member of CVS Board of Education Member of CVS Board of Education